North Carolina Advanced Energy Corporation (Advanced Energy) is a nonprofit energy consulting firm headquartered on NC State University’s Centennial Campus in Raleigh, NC. We strive to ensure that energy is clean, affordable, reliable, efficient and safe for all people. We work with electric utilities; state, federal and local governments; manufacturers and a variety of public and private partners in five markets: residential, commercial and industrial, motors and drives, renewables and electric transportation.
At Advanced Energy, we know that our organization thrives only when our employees are valued and supported. You will be aided in your career goals and be put in a position to excel. You’ll work on teams that promote idea sharing and challenge you to learn and expand your expertise. You’ll also be encouraged to seek work-life balance, with flexible hybrid schedules and an array of leave options so you can spend time with family and pursue personal interests.
We are also committed to fostering, cultivating and preserving a culture of diversity and inclusion. Our staff is the most valuable resource we have, and we appreciate that our employees come from varied backgrounds, cultures and experiences. By providing a supportive and respectful environment that promotes creativity and collaboration, Advanced Energy makes a lasting, positive difference in all of the work we do.
Benefits – Visit our website for more information and a full list of employee benefits – www.advancedenergy.org.
Position Overview
Coordinate and perform administrative support activities for assigned business unit(s) and/or team(s).
Essential Functions
Receptionist
- Perform full-time front office duties, including welcoming visitors in a polite and friendly manner. Notify company personnel of guest arrival.
- Maintain a tidy reception area.
- Answer calls via MS Teams. Provide general information to callers and/or route call to other personnel.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Issue campus parking passes for visitors.
- Maintain and update the visitor section on Intranet.
- Receive, sort, and distribute daily USPS mail/packages and assist with FedEx shipping when needed.
- Process postage for outgoing mail.
- Manage inventory/order office supplies and keep kitchen areas tidy and stocked.
- Set up, break down and organization of conference rooms.
- Process incoming public consulting requests via Kintone database and assign to appropriate staff member.
- Troubleshoot and remedy office equipment issues and provide support to staff.
- Perform clerical duties such as scheduling, printing, filing, copying, scanning, and transcribing meeting minutes.
- Help staff with laminating/spiral binding needs.
- Monitor Administrative MS Teams channel for incoming electronic faxes for staff.
- Assist Administrative Assistants with logistics for meetings/conferences/trainings.
- Miscellaneous tasks from Administrative Supervisor.
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