Platte River Power Authority RFP for the Efficiency Works Residential Energy Advisor

Platte River


Proposals for the Efficiency Works Residential Energy Advisor, Specification Number HQ21-1834 (“Project”) will be received by Platte River Power Authority, hereinafter called Platte River, electronically at Co[email protected], until 3:00 p.m., MST, Thursday, August 19, 2021 (Proposal Submission Deadline).

Platte River and its owner municipalities of Estes Park Light & Power, Fort Collins Utilities, Longmont Power & Communications, and Loveland Water and Power, seeks a consultant to provide energy advising services to support the assessment and retrofit program.

Proposals will be considered only from those Bidders who have submitted their qualifications, in accordance with Platte River prequalification form requirements, and have been approved on the basis of their submitted qualifications prior to issuance of the Bid Specifications and Documents. Prequalification forms are available from Platte River and can be obtained from Platte River's website at https://www.prpa.org/financial-information/contract-administration/. Completed Prequalification forms must be received by Platte River electronically at [email protected], no later than 11:00 a.m., MST, Thursday, July 8, 2021.

The Bid Specification and Documents will be ready on or about Friday, July 23, 2021. Platte River will disseminate these materials to pre-qualified Bidders. It is the responsibility of each pre-qualified Bidder to ensure that they have received the Bid materials. In order to be considered as a potential provider for these Services, a pre-qualified Bidder must submit one electronic copy of its Proposal to [email protected]. It is the Bidder’s responsibility to ensure that its electronic Proposal is received.

In order to have its Proposal considered, pre-qualified Bidders are required to participate in a virtual pre-proposal meeting to be held at 10:00 a.m., MST, Thursday, July 29, 2021. These pre-bid meetings are designed to improve the pre-qualified Bidder’s understanding of the Project scope and answer questions relating to the Project. All Bidders are encouraged to submit questions relating to the project by 3:00 p.m., MST, Thursday, August 5, 2021, to [email protected]. Responses to questions received will be sent electronically to all Bidders on or about, Thursday, August 12, 2021. The Proposal and Agreement shall be conditioned upon compliance with all provisions of the Proposal documents. No Proposal may be altered, withdrawn or resubmitted within ninety (90) working days after the date set for the opening of Proposals.

Platte River will evaluate Proposals. Upon such initial evaluation, Platte River will invite a short list of bidders for interviews to demonstrate their unique qualifications and the functionality of any systems they intend to use in order to provide technical services to Platte River. The interviews will be held the week of September 6, 2021.

Platte River reserves the right, in its sole judgement, to accept the Proposal(s) that is the lowest, most responsive, and responsible; to reject any and all Proposals, and to accept or reject any irregularities and informalities in any Proposal(s) that is submitted. Proposals received after the Proposal Submission Deadline will be returned unread.

Summary Date and Time
Prequalification forms due Thursday, July 8, 2021 at 11:00am
Bid specifications and documents sent to pre-qualified bidders On or about Friday, July 23, 2021
Pre-proposal meeting (required) Thursday, July 29, 2021 at 10:00am
Deadline for questions to Platte River Thursday, August 5, 2021 at 3:00pm
Response to questions sent to participating, pre-qualified bidders On or about Thursday, August 12, 2021
Proposal submission deadline Thursday, August 19, 2021 at 3:00pm
Interviews Week of September 6, 2021

 

For additional information, please contact Contract Administration, at [email protected]